Proposal Executive

Kristina Zanic Consultants is renowned for delivering originality, quality, and style across world-class hospitality, leisure, commercial, and residential projects. Guided by our core values — Visionary, Integrity, Flexible, Empowering, and Passionate — we create spaces that inspire and endure.

We are looking for Proposal Executive with principal function is to focus on supporting the bidding process for new projects and contracts, ensuring we submit compelling and compliant proposals that win business. You will work closely with various stakeholders across the organization, including Business Development, Management and Design teams, to ensure we deliver high-quality bids on time and within budget.

This role plays a pivotal part both in protecting and optimizing the commercial relationships, ensuring successful partnerships through meticulous contract management and risk mitigation.

What You’ll Do

Support the BD team with the full bid lifecycle:

Actively seek and identify relevant bids and RFPs aligned with company goals

Conduct thorough research on potential clients, understanding their needs, challenges, and preferred solutions

Prepare initial bid assessments, evaluating feasibility, win probability, and resource requirements

Gather information and requirements from internal teams

Develop and maintain project timelines and budgets

Track progress and manage deadlines effectively

Ensure all bid documentation is complete, accurate, and compliant

Reach out to Sub Consultants to prepare proposals for various projects

Manage the bid communication with Clients, consultants and others

Prepare bid content:

Research and understand client needs and specifications

Draft and edit sections of the proposal, ensuring clarity and conciseness

Collaborate with internal teams to gather content and address technical details

Proofread and edit all documentation for accuracy and consistency

Coordinate stakeholders:

Facilitate communication and collaboration between internal teams involved in the bid process

Manage expectations and resolve any conflicts efficiently

Obtain timely approvals and sign-offs on various bid documents

Support presentations and meetings:

Assist with creating presentations and materials for client meetings

Participate in client meetings as needed, providing technical or logistical support

Maintain compliance:

Ensure all bids adhere to client requirements, legal regulations, and company policies

Stay updated on changes in industry standards and best practices

Report and analyze data:

Track bid win/loss rates and identify areas for improvement

Generate reports and analyze data to gain insights into bid performance

Contribute to continuous improvement of the bid process

Lead by example and ensure the team are providing a professional level of service and consistently exhibiting Kristina Zanic Consultants Service Standard and Values

Other Responsibilities

Leading the project team and working in a team with other designers in all phases, from start to completion, of projects undertake.

Mentoring other designers on technical, operational, cost suitability and design detailing

Identify and manage resources require for the project and constantly review and feedback to COO /SDD/DD/DA or the manager in charge

Assist and work together as part of a team, creating and maintaining a harmonious work environment. Be readily available always to deal with problems or concerns

Ensure Company rules & procedures are followed in accordance with the Employee Handbook

Ensure full use of the filing system and database

Be punctual and on time to commence work

Be responsible for ensuring that a professional, neat and tidy appearance is always portrayed, including leading by example through maintaining high standards of morale and appearance

What We’re Looking For

Bachelor's degree in interior design, Architecture, Business Administration, or a related field

Minimum 5 years of experience in a similar role

A wide knowledge of the design industry

Analytical and problem-solving skills with strong attention to detail

Excellent written and verbal communication skills, with the ability to tailor communication to diverse audiences

Proficiency in contract management software and data analysis tools

Ability to work independently and as part of a team in a fast-paced environment

Presentation skills with an appreciation of the demands of conflicting interests and of meeting both project and statutory requirements

A high level of commercial awareness along with an understanding of financial principles as they relate to business development

Why Join Us?

At Kristina Zanic Consultants, you’ll be part of a collaborative and visionary team that values creativity, innovation, and excellence. You’ll have the opportunity to work on iconic international projects, develop long-term supplier relationships, and make a lasting impact in the design world.

If you are passionate about shaping spaces with originality and precision, we’d love to hear from you.

Please send your application along with your CV to Mary Grace careers@kristinazanic.com