PMO Analyst

About the Role:

Supports the PMO Manager through disciplined PMO practices, keeping portfolio data accurate, current, and ready for reporting and timely decision making. Maintains and consolidates the plans, registers, and dashboards used to track strategic initiatives within the assigned portfolio, maintaining reliable records and clear reporting, and assisting in identifying risks and issues early.

Key Responsibilities:

Project planning and monitoring

Support the preparation and maintenance of project schedules, milestone plans and deliverable trackers with assigned workstream owners.

Collect progress updates, check evidence, and highlight missed deadlines, inconsistent information, and dependencies requiring attention to the PMO Manager.

Maintain the action register, decision log and RAID log, and follow up with owners for updates ahead of each reporting cycle.

Reporting and analysis

Prepare project dashboards and periodic status reports using agreed templates and reporting definitions.

Analyse milestone performance, KPI tracking, resource information and budget inputs; explain material variances and flag data gaps.

Maintain a consolidated view of upcoming milestones, outstanding decisions and reporting deadlines.

Collect and validate data from assigned projects and programmes for weekly and monthly reporting.

Build and refresh dashboards covering schedule, KPIs, risks and actions.

Prepare first drafts of status reports and supporting slides for executive materials.

Analyse progress, risk and KPI data and highlight trends or anomalies to the PMO Manager.

Governance and coordination

Organise project meetings, prepare supporting material and record clear meeting minutes, decisions, action owners and due dates.

Maintain document repositories, version control and approval records, keeping information accessible to authorised users.

Support stage reviews, project mobilisation and closure by compiling required documentation and lessons learned.

Ensure required documentation is updated and available to support leader requests.

Financial and resource support

Consolidate and track budget, expenditure and forecast information supplied by Finance and project owners; flag discrepancies for review.

Track resource allocations and procurement or supplier milestones with the responsible teams.

Improve trackers, reporting templates and data quality under the guidance of the PMO lead.

Requirements:

Bachelor’s degree in business administration, project management, engineering, economics or a related field, or equivalent relevant professional experience.

Proposed experience level: 2 to 4 years in PMO support, project coordination, reporting or business analysis.

Ability to maintain project plans, consolidate information from multiple contributors and follow up systematically.

Strong Excel and PowerPoint skills, with the ability to interpret data and present clear findings.

Understanding of project lifecycles, milestones, dependencies, risks and basic budget monitoring.

Preferred qualifications:

Experience in consulting, development, philanthropic, conservation, tourism or other multi-stakeholder programmes.

Exposure to Power BI, Microsoft Project, Smartsheet or comparable reporting and planning tools.

Foundation-level project management training or certification; UAE or international project exposure.